Construction and project management

Site meeting minutes, written before you leave the site.

Trades, contractors, decisions, snags, actions with an owner: set your iPhone on the site office table and Verba drafts the minutes, site photos included.

Coming soon to the App Store All features

3 free summaries · No subscription with your own key · On-device transcription

Verba on iPhone: a conversation with its audio player and summary.

Verba on Apple Watch: a recording in progress, with the button to mark a moment.

In the field, today

Minutes at the end of the day

The meeting ends at noon and the minutes go out that evening… or the next day, after an hour of typing.

Who does what, by when?

Actions get agreed out loud among six contractors. Without an owner and a date written down, they come back at the next meeting.

Scattered photos

Photos from the walk-round stay in the camera roll, disconnected from the point they illustrate.

With Verba

From the site office to the minutes, without retyping.

iPhone on the table

In the meeting, set your iPhone in the middle. On the walk-round, an Apple Watch on your wrist is enough to record.

Minutes by trade

With one instruction, the summary follows your template: attendees, progress by trade, decisions, snags, actions.

Site photos attached

Take photos in Verba or let it suggest the ones taken during the meeting; visible text (labels, signs, drawings) is recognized.

Something to follow up? ★

Double Tap on the Watch marks the moment a snag is raised or a decision is made.

Sent to every contractor

Email the minutes to the meeting’s attendees, and send the actions to Apple Reminders.

The project’s history

With Ask: “When did we sign off the shutter colour?” Verba searches all your meetings.

Sample summary

What you get when you walk out.

A made-up example: names, places and figures are fictional. The real content depends on what’s said in your meeting and on your instructions.

Example

Site meeting no. 14, Alder Court residences

Wednesday · 1 h 10 · Site office

Attendees

Project manager: A. Morel
Package 02 Structure: Viala Building
Package 05 External joinery: Alu Concept
Package 08 Electrical: Elec Services

Progress by trade

Package 02: second-floor slab poured, formwork removal on Monday.
Package 05: 80% of building A’s windows installed.
Package 08: first-floor conduit runs waiting on the plasterer.

Decisions

Shutter colour approved: anthracite grey.
Meeting no. 15 on site next Wednesday, 9 am.

Snags and open items

Crack on the window sill of flat A12 (photo attached).
Protection of installed windows to be improved.

Actions

Repair the window sill in A12 · Viala Building · before meeting no. 15
Circulate the revised schedule · A. Morel · Friday
Confirm the plasterer’s start date · Elec Services · Monday

Your format, in one instruction

One instruction, and every summary follows your template.

Copy this text, then paste it into Verba, in Settings › Custom Instructions.

Write construction site meeting minutes: date, trades and contractors present, progress by trade, decisions, snags, actions with owner and due date, date of the next meeting. Present the actions as a list.

Privacy and legal

Announce at the start that the meeting is being recorded, and get the attendees’ agreement. Never record anyone without their knowledge.

The generated minutes are a draft to review: they don’t replace the minutes you circulate and remain responsible for, nor a handover or completion certificate. They can contain mistakes, especially in company names or package references.

Photos and recordings stay on your devices and in your iCloud. No account, and you can use your company’s OpenAI-compatible server for the summary.

Frequently asked questions

Can I record during the site walk-round?

Yes, with your iPhone in your pocket or an Apple Watch on your wrist. A noisy environment can reduce transcription quality: for key points, move closer to the person speaking, or dictate a short note somewhere quiet.

Does Verba produce a PDF of the minutes?

No, there’s no formatted PDF export. You can copy or share the summary text, the transcript or the audio, and drop them into your usual template.

How do contractors receive the minutes?

From Verba, email them to the attendees of the calendar meeting, or share the text with any app. Actions can also go to Apple Reminders.

Do the minutes replace a completion certificate?

No. Verba is a note-taking aid. Handover and completion documents, and their snag lists, remain documents you draw up and sign under the usual rules.

Do my recordings leave my phone?

The audio stays on your devices and in your iCloud, and transcription happens on the device by default. To write the summary, the transcript text is sent to the model you chose: Mistral, a European model, by default, through the Verba API and OpenRouter, and Verba doesn’t store it. With your own key or your company’s server, it doesn’t go through Verba.

All questions in Support

Words fly away. Verba keeps them.

Coming soon to the App Store, for iPhone, iPad, Apple Watch and Mac.

Coming soon to the App Store